Software for Project Managers
Risk Management and Control Throughout the Entire Project
You are responsible for the coordination of all parties involved in the construction and the management of the construction progress. With poolarPROJECT, we have developed a comprehensive cloud solution that helps project managers to minimise risks and optimise processes.
Central Project Management
Manage your construction project using web-based software that promotes transparency, creates structure and networks all project participants.
Risk Management
Track all processes and recognise potential problems at an early stage so that you can intervene in good time. Clear visualisations and functions help you to keep an eye on progress and deadlines.
Optimised Project Coordination
Ensure that all project participants are on the same page – through digital workflows and clearly defined communication channels and responsibilities.
Information in Real Time
With poolarPROJECT, all project participants have access to a central source of information (single source of truth) with up-to-date data, documents and plans at any time and from any location.
Clever Helpers
Recognising Trends Earlier
Recognise discrepancies and delays at an early stage so that you can take countermeasures. In the event of a dispute, the poolarPROJECT history supports an argument based on facts.
Dashboard
The dashboard on every project start page provides a structured overview of current tasks, responsibilities and deadlines, including those of other project participants.
Customisable Overviews
You can track ongoing processes such as deadlines, priorities, responsibilities or the processing status with the help of detailed, customisable overviews.
History
In the event of disputes, the history provides clear documentation of all processes. This allows you to argue objectively and clear up any ambiguities.
Customer Projects
poolarPROJECT Supports Project Managers in Every Construction Project
Advice and Support
A Perfect Fit for Your Construction Project
Our experienced team is on hand to provide you with personalised support from the initial consultation through to daily use.
Consultancy and Commissioning
Expert Advice Right From the Start
We provide you with expert advice even before you place your order. Together we determine your requirements and optimise the scope of poolarPROJECT to suit your construction project.
Flexible, Transparent Contract Model
Our modular offer structure is flexibly tailored to your project requirements and offers you clear, transparent pricing models to minimise uncertainties when purchasing software.
Setup Without Additional Effort
We take over the complete set-up and administration of your project space and liaise closely with you – saving you time and resources.
Support and Ongoing Operation
Comprehensive Support from Poolarserver
We support all users with technical questions and system maintenance, set up additional modules and new project participants and assist with many other issues relating to day-to-day work with poolarPROJECT.
Own Administration
If you wish, you can take on some administrative tasks yourself. Our user-friendly interface allows you to customise settings and manage people and content independently.
Diverse
Software With Numerous Possibilities
With a wide range of modules and functions, poolarPROJECT offers exactly the tools you need for your project. Discover the versatile features of our software.
Find Out How poolarPROJECT Makes Your Projects Easier
Digital Project Management
Good Reasons For a poolarPROJECT Project Space
With our Common Data Environment (CDE), you can manage project data centrally, improve collaboration and maintain an overview.
You have the option of commissioning the project space yourself or recommending it to your client.
Or You Can Recommend a Project Space to the Client
Data Sovereignty and Control
During the construction project, your client retains control of all project data. This provides reliable evidence in the event of a dispute – even after project completion if desired. Secure storage offers a high level of data protection and confidentiality.
Contractual Enforceability
The client can contractually oblige all project participants to use a poolarPROJECT project space.
This enforceability increases acceptance by project participants. This ensures that the project space can be used by all project participants.
Early Integration Into the Construction Process
We integrate our cloud-based software into the project process by commissioning it at an early stage. This means that all project participants benefit from optimised workflows right from the start and have all data available in a central solution from the outset.
Tools for Daily Project Management
Clear Processes Will Create Order – Even for More Complex Processes
Improve your work processes with tools and functions that you use directly and that are specifically designed to make your daily work easier, increase productivity and make project management more effective.
Workflows for invoices, follow-ups and hourly wage statements that support structured inspection and approval processes:
Centralised Processing
A central system provides an overview of financial transactions so that the respective status can be recognised.
Cost-Relevant Developments
Overview of cost-relevant developments so that these can be better tracked.
Documentation and Traceability
Inspection steps and responsibilities are documented and made traceable.
Organisation and documentation of decisions:
Traceability
The documentation of decisions and changes and their effects is made possible over the entire project progression.
Foresight
Cost or deadline-relevant effects can be recognised at an early stage.
Transparency
An overview of all decision processes with status and costs is available.
Logging makes it possible to conclude meetings by consensus and initiate follow-up tasks immediately:
Conclusion
Minutes can be agreed and finalised by consensus at the end of a meeting.
Allocation
Tasks and deadlines can be assigned directly.
Relief
Subsequent queries, corrections or discussions can be avoided.
Insights
Transparency Through Modules for Other Project Participants
Even without direct use, you benefit from the tools that other project participants work with. This gives you an insight into progress at all times and allows you to track developments. Recognising potential problems such as omissions or delays at an early stage is crucial for smooth project implementation.
Document Test Runs
Plan changes and approvals are recorded in documented planning test runs in a traceable way, with responsibilities and deadlines for various service phases.
Release of Technical Documents
The planning review brings about a released planning status, whereby overviews of current statuses can be viewed at any time.
Coordinate Inspection Instances
Digital inspection stamps and dispatch functions ensure that all inspection instances receive the relevant inspection comments at the right time.
Compare Changes
The PDF difference viewer shows the changes between plan versions and allows you to quickly check the implementation of discussed adjustments.
Tracking defects
Defects are documented throughout and can be tracked with photos, responsibilities, deadlines and other details.
Ensure quality
Structured and transparent processes in defect management ensure additional quality assurance.
Recognising problems
Recognising problems at an early stage allows us to react quickly.
Integrate construction site
With the poolarPROJECT app, defects can be recorded directly on the construction site.
Documentation
Project participants benefit from centralised, legally compliant documentation that includes daily records of construction progress, weather and incidents.
Presence
Attendance documentation ensures transparency and traceability.
Security
Developed to Meet High Standards in Data Protection and Data Security
All project participants work with sensitive data, plans, and documents on a daily basis. Our SaaS solutions are designed to store your data in ISO-certified data centers in Germany and ensure full GDPR compliance.
A Flexible Solution
Discover the Comprehensive Possibilities of poolarPROJECT
Monitor project cost trends, tasks, and progress in real time. Generate clear tables and lists at the push of a button. Work from your smartphone or at the office.
Basic Modules
The digital Workspace, with its structured Plan and File Storage, forms the centerpiece of collaboration in construction projects between all project participants. The Workspace follows the principle of a Common Data Environment (CDE) – a centralized platform for project-related information.
Digital, transparent, and structured review of plans, either directly in the online editor or via your own PDF files, including task and deadline tracking.
Efficient creation, linking, and tracking of meeting items and tasks with specific areas for different types of minutes.
Centralized collection of open and finalized decisions. The module ensures transparency of responsibilities and enables clear workflows instead of sprawling email chains across multiple approval levels.
Additional Modules
Digital review, commenting, and approval of invoices, change orders, and hourly work in structured steps – with clear status indicators, deadline tracking, and complete documentation of the approval processes.
Issue Manager according to BCF standards: Distribution, organization, and evaluation of BCF issues directly in the 3D model – regardless of the BIM software used.
Centralized collection, structuring, and maintenance of space-related information—including technical requirements, equipment features, and other project-specific parameters that can be freely configured.
Construction Site Tools
Recording, locating, and processing defects directly on the construction site—including photos, status tracking, and notification of the responsible trades.
Centralized, cross-trade documentation of construction progress – mobile recording and audit-proof storage, including weather data, photo documentation, and automated PDF reports.
Capture, tag, and manage photos—with a structured image database and powerful search and filter logic.
In addition to the browser version, some modules are also optimized for mobile use in the app of the same name, poolarPROJECT.
Our Advisory Team is There for You – Personally and Competently
Do you have any questions or would you like an online demo?
Contact us for personalised advice tailored to your needs.
