Software for Clients, Investors and Project Developers
Clarity and Control for Your Construction Plans
We are at your side to keep a reliable eye on quality, costs and deadlines.
With poolarPROJECT, the web-based software from Poolarserver, you can keep your bearings and ensure the success of your construction projects. It offers you the most important tools and our comprehensive service in a centralised cloud solution to bring structure and transparency to your project.
A Connecting Tool for All Project Participants
As the client, you want to ensure that everything runs smoothly and that you always have an overview. However, construction projects are complex and coordinating all those involved is a challenge. This is where our poolarPROJECT project space comes into play.
What Is a Virtual Project Workspace?
A project workspace is a digital location where the information and documents for your construction project are stored and managed centrally. It is also known as the Common Data Environment (CDE). This digital space offers you and all project participants:
The Planning Review proved to be enormously helpful for us throughout. In our project, we were able to save time because everyone knew exactly who had to check what and when. There was no searching or unnecessary waiting – the step-by-step allocation was automatic. The overview and logging of all inspection steps makes the whole thing complete and requires no further documentation. Jens Esslinger, Project Manager EEW Energy from Waste GmbH
Your Project Space – Your Decisions
Reasons for Commissioning
Advice and Support
A Perfect Fit forYour Construction Project
Our experienced team is on hand to provide you with personalised support from the initial consultation through to daily use.
Consultancy and Commissioning
Expert Advice Right From the Start
We provide you with expert advice even before you place your order. Together we determine your requirements and optimise the scope of poolarPROJECT to suit your construction project.
Flexible, Transparent Contract Model
Our modular offer structure is flexibly tailored to your project requirements and offers you clear, transparent pricing models to minimise uncertainties when purchasing software.
Setup Without Additional Effort
We take over the complete set-up and administration of your project space and liaise closely with you – saving you time and resources.
Support and Ongoing Operation
Comprehensive Support From Poolarserver
We support all users with technical questions and system maintenance, set up additional modules and new project participants and assist with many other issues relating to day-to-day work with poolarPROJECT.
Own Administration
If you wish, you can take on some administrative tasks yourself. Our user-friendly interface allows you to customise settings and manage people and content independently.
Do You Have Any Questions? We Are Here for You
Customer Projects
Diversity in the Construction World – poolarPROJECT Supports Clients From All Sectors
BIM Integration
View 3D Models in IFC Format Without Your Own CAD Software
We support the Open BIM approach in our project spaces. For this purpose, a 3D viewer function is integrated as standard, with which IFC models can be displayed in accordance with the buildingSMART standard.
3D Models in the Web Browser
Optional: BCF Issue Manager
Clear Structures
Optimised Communication and Collaboration on One Software Platform
Defined Processes
- Faster information flows between all project participants
- Consistency and uniformity in project implementation
- Structure and order in all processes
Traceability
- Logging of all events via integrated history
- Clear presentation of deadlines
- Support for tracking tasks within the workflows
Data Quality
- Standardised data input
- Checking of formats and mandatory entries (consistency)
- Collaboration on documents is independent of time and place
Transparency and Data Sovereignty
Your Construction Project at an Organised Location
Recognising potential problems such as omissions or delays at an early stage and being able to act in good time.
Dashboard
The dashboard on every project start page provides a structured overview of current tasks, responsibilities and deadlines.
Overviews
The individual functions and modules provide you with task-specific overviews of current and completed processes.
Direct access
Easy access to the latest information and monitoring of task completion support the progress of the project.
Minimises the risk of misunderstandings and errors caused by outdated or inconsistent data.
Centralised data storage
poolarPROJECT consistently focusses on the central storage of information, documents and plans.
Actuality
All project participants have access to the current version of the respective document.
Quality of decisions
Decisions are made on the basis of these up-to-date and standardised documents and data.
The control and ownership of all project data ensures reliable evidence in the event of a dispute – even after the project has been completed, if desired. Secure storage offers a high level of data protection and confidentiality.
Optional: Archive function and data transfer
After project completion, the project data – such as project participants, minutes, contracts, etc. – remain accessible in a central location. On request, we enable data transfer without a running server.
Security
Developed to Meet High Standards in Data Protection and Data Security
All project participants work with sensitive data, plans, and documents on a daily basis. Our SaaS solutions are designed to store your data in ISO-certified data centers in Germany and ensure full GDPR compliance.
A Flexible Solution
Discover the Comprehensive Possibilities of poolarPROJECT
Monitor project cost trends, tasks, and progress in real time. Generate clear tables and lists at the push of a button. Work from your smartphone or at the office.
Basic Modules
The digital Workspace, with its structured Plan and File Storage, forms the centerpiece of collaboration in construction projects between all project participants. The Workspace follows the principle of a Common Data Environment (CDE) – a centralized platform for project-related information.
Digital, transparent, and structured review of plans, either directly in the online editor or via your own PDF files, including task and deadline tracking.
Efficient creation, linking, and tracking of meeting items and tasks with specific areas for different types of minutes.
Centralized collection of open and finalized decisions. The module ensures transparency of responsibilities and enables clear workflows instead of sprawling email chains across multiple approval levels.
Additional Modules
Digital review, commenting, and approval of invoices, change orders, and hourly work in structured steps – with clear status indicators, deadline tracking, and complete documentation of the approval processes.
Issue Manager according to BCF standards: Distribution, organization, and evaluation of BCF issues directly in the 3D model – regardless of the BIM software used.
Centralized collection, structuring, and maintenance of space-related information—including technical requirements, equipment features, and other project-specific parameters that can be freely configured.
Construction Site Tools
Recording, locating, and processing defects directly on the construction site—including photos, status tracking, and notification of the responsible trades.
Centralized, cross-trade documentation of construction progress – mobile recording and audit-proof storage, including weather data, photo documentation, and automated PDF reports.
Capture, tag, and manage photos—with a structured image database and powerful search and filter logic.
In addition to the browser version, some modules are also optimized for mobile use in the app of the same name, poolarPROJECT.
