poolarPROJECT Construction Diary: Construction Site Activities in One Place
Daily Construction Progress – One Centralised Construction Diary for Collaboration Between Planners and Trades
The poolarPROJECT construction diary makes the daily work of site managers easier: All activities can be recorded digitally on site – mobile, easy to use and also offline in the app. Each entry is saved in a searchable, audit-proof database so that the current construction progress can be called up at any time.
Especially when several site managers are working in parallel, the central database entry eliminates the usual synchronisation problems of manually managed tables or lists.
A structured and always up-to-date overview supports the coordination of trades and construction processes. Clients and project managers an also view the current construction progress and previous developments centrally in the project space at any time – supported by powerful search, filter and overview functions that provide additional transparency.
Concept
Legally Compliant Construction Site Documentation Made Easy
On-Site Recording – Simple and Mobile via App
The Central Hub
for All Entries
PDF Reports Are Automatic and Uncomplicated
Recording and Documentation
A Centralised Construction Diary for Daily Documentation
The construction diary is available to all senior and specialist site managers of a project across all trades. As the owner of the project space, client and their project management can thus have a centralised construction diary with all information across all trades, including images and other documents.
Cross-platform
Entries can be created and edited both on the construction site using an iPhone, iPad or Android smartphone and on the desktop via a web browser.
Parallel processing
Several users work on the documentation at the same time.
Offline functionality
Even if the network connection is unstable, the documentation is uninterrupted and the data records can be synchronised manually when the connection is restored.
Templates, forms and suggestions
Predefined forms eliminate manual double entries and enable standardised, less error-prone data entry. The entry of responsible persons, companies or dates is partially automated by the system through suggestions.
Automatic weather integration
Current weather data from the German Weather Service (DWD) is automatically integrated into the entries – making work easier, reducing input errors and speeding up the documentation process.
Flexible customisation
Entries can be copied and modified to meet specific requirements and to speed up and simplify work with the construction diary.
The history function in the construction diary allows complete and audit-proof documentation of all changes:
Change logging
Each adjustment is automatically logged with a time stamp and author details – a transparent documentation chain that can be traced at any time.
Detailed field history
Integrated menus provide a detailed overview of the history of individual data fields and their contents.
Deeper transparency
The comprehensive documentation of all modifications ensures clear traceability, which digitally supports a review of construction site activities – even in the event of a dispute.
The electronic Construction Diary has replaced our outdated, inefficient and error-prone paper-based system. We’ve had very positive experiences with it. Many contractors were happy to use the Construction Diary and quickly recognised the significant added value. Jens Esslinger, Project Manager EEW Energy from Waste GmbH
Transparency
A User-Friendly Interface That Visualises Information
Access to all relevant construction site activities with just a few clicks.
List View, Filters and Navigation
Structured presentation
All construction diary entries appear in a chronologically sorted list view that provides a quick overview.
Powerful filter functions
Targeted filtering by date, trades and other criteria enables information to be found quickly.
Search function with free text
Direct search within all entries facilitates access to detailed information.
User-friendly even with lots of data
The combination of list view and navigation creates a customisable, user-friendly interface that provides an overview, even with large amounts of data.
Weather Integration
German Weather Service (DWD)
Current weather data from the German Weather Service (DWD) is automatically integrated into the entries – a labour-saving feature that can speed up the documentation process.
Reliable weather data
The data comes directly from the German Weather Service – this guarantees objectivity and a high degree of accuracy.
Automated recording
The weather is entered without manual intervention – this saves time and reduces input errors. If required, local weather events can also be documented manually .
Complete daily overview
Each daily entry contains the relevant weather information – so construction progress can be tracked in the context of the weather at all times.
PDF Reporting
Digital PDF Reports Automatically at the Touch of a Button
PDF reporting summarises all construction diary data in a clear, easy-to-share format.
Standardised Reporting
The construction diary creates consistent daily, weekly and monthly reports at the touch of a button, clearly summarising the current construction progress.
Email Dispatch Integration
Reports can be sent automatically by email to relevant project participants, which speeds up the flow of information.
Time-Saving Automation
The entire reporting process is no longer manual, which saves time and reduces administrative effort.
A Flexible Solution
Discover the Comprehensive Possibilities of poolarPROJECT
Monitor project cost trends, tasks, and progress in real time. Generate clear tables and lists at the push of a button. Work from your smartphone or at the office.
Basic Modules
The digital Workspace, with its structured Plan and File Storage, forms the centerpiece of collaboration in construction projects between all project participants. The Workspace follows the principle of a Common Data Environment (CDE) – a centralized platform for project-related information.
Digital, transparent, and structured review of plans, either directly in the online editor or via your own PDF files, including task and deadline tracking.
Efficient creation, linking, and tracking of meeting items and tasks with specific areas for different types of minutes.
Centralized collection of open and finalized decisions. The module ensures transparency of responsibilities and enables clear workflows instead of sprawling email chains across multiple approval levels.
Additional Modules
Digital review, commenting, and approval of invoices, change orders, and hourly work in structured steps – with clear status indicators, deadline tracking, and complete documentation of the approval processes.
Issue Manager according to BCF standards: Distribution, organization, and evaluation of BCF issues directly in the 3D model – regardless of the BIM software used.
Centralized collection, structuring, and maintenance of space-related information—including technical requirements, equipment features, and other project-specific parameters that can be freely configured.
Construction Site Tools
Recording, locating, and processing defects directly on the construction site—including photos, status tracking, and notification of the responsible trades.
Centralized, cross-trade documentation of construction progress – mobile recording and audit-proof storage, including weather data, photo documentation, and automated PDF reports.
Capture, tag, and manage photos—with a structured image database and powerful search and filter logic.
In addition to the browser version, some modules are also optimized for mobile use in the app of the same name, poolarPROJECT.