poolarPROJECT

Collaboration software for construction and property projects

Optimise your processes with our modular cloud solution.
Clear responsibilities, consistent transparency and smooth collaboration for all project participants.

Basic modules

Always included: Smart tools as an integral part of poolarPROJECT

CDE project space and plan and file storage

poolarPROJECT combines a digital project space with structured plan and document management and thus forms the basis for collaboration in construction projects. The software follows the principle of a Common Data Environment (CDE) – a centralised environment for all project-related information. It ensures coordinated, traceable and version-safe management of all documents, plans and tasks.

Project participant list for an overview of all contributors

Dashboard for task, deadline and responsibility management

Plan server with file storage for centralised and structured storage

IFC viewer for viewing 3D models

Further tools for digital collaboration

Planning review

Coordination and approval of planning statuses with structured review and clear responsibilities.

Digital workflow and seamless integration in the project space

Online editor enables digital plan check in the system

Audit-proof transparency through seamless documentation

Protocols

Creation, distribution and tracking of meeting minutes with binding tasks.

Direct recording and commenting during the meeting

Integrated email log dispatch and automatic PDF export

Linking tasks, deadlines and responsibilities

Decision management

Transparent documentation of project decisions including context, responsibility and history.

Quantification of change requests in terms of impact, costs, time

Structured processing and coordination steps

Clear traceability of decisions made and open decisions

Project spaces for the construction industry

poolarPROJECT is the web-based software for the organisation and management of construction projects in the AEC industry.

As a Common Data Environment (CDE), it facilitates the exchange of plans and information and ensures transparent, digital workflows. With modular functions and standardised data sources, poolarPROJECT supports the secure, structured digitalisation and flexible processing of all service phases of construction projects.

A digital workspace,
that supports and connects people.

Our consultants have a deep understanding of construction-specific challenges. They listen carefully, determine requirements and customise the functional scope of poolarPROJECT optimally to the respective construction project.

Good to know: Real contact persons, short communication channels and qualified support teams assist with all questions relating to poolarPROJECT before and during the project.

All data is secure, compliant with data protection regulations and can be accessed at any time in the current version.

ISO-certified data centres in Germany and our information security management system in accordance with ISO 27001 form the basis for this. They enable customisable security concepts that are also used by customers from the critical infrastructure sector.

No installation, no annoying updates: We take care of safe operation.

In addition to the browser version, some modules are also optimised for mobile use with Apple iOS and Android in the poolarPROJECT app of the same name.

A holistic concept

Structure your data. Automate your processes.
Digitise your collaboration.

poolarPROJECT at a glance

Whether plan and document management, invoice workflow or defect management:
poolarPROJECT offers a clearly structured, modular system – from planning to the construction site.

Do you have any questions? We are here for you!

Optionally expandable: The additional modules

Special functions for projects with even more depth

Invoice workflow

Submission and checking of invoices, follow-ups and hourly-wage work – with clear responsibilities and transparent status.

Triggering of inspection processes with defined inspection sections, deadlines and responsibilities

Automatic distribution of tasks including email notifications

BCF Issue Management

Model-based communication of issues with positions in the IFC 3D model – traceable, commentable and for coordinated harmonisation between planning, specialist trades and project participants.

Regardless of the original BIM software used

Votes, change requests and meeting results can be logged as BCF issues

Room book

The room book additional module enables centralised, structured and redundancy-free management of all room-related information in a construction project.

Relevant information such as room name, area or type of use can be recorded for each room. In addition, structural and technical equipment can be documented in detail.

The parameters are freely configurable and are customised to the construction plans and requirements.

Recording of room temperature, air conditioning, permissible load-bearing capacity, windows, floors, etc.

Structuring according to building component, storey, room type or tenant possible

Customised parameters for the construction plans

In action on site: The construction site tools

Digital helpers for everyday life on the construction site

Defect management

Mobile recording via app, structured allocation and seamless tracking of defects without cumbersome Excel tables.

Direct recording with photo and description

Clear responsibilities and deadlines

Complete documentation until completion

Construction diary

Documents the daily construction progress: Record the weather, people present, work carried out and special events on a daily basis.

Standardised daily reports with mandatory fields

Weather data and calendar function

Supplement with photos and files

Photo app with image database

With the photo app, poolarPROJECT offers a clear solution for photo documentation in the construction site tools package.

Photos that are taken, for example, to document construction progress or to record defects can be labelled with preset or freely definable keywords – such as room numbers, construction phases, trades or individual comments.

Thanks to user-friendly functions, image content can be found quickly – even with several thousand images. A customisable image preview and the option to add comments provide additional transparency and context.

Free text search, tagging and structured file storage help with searching & finding

List and large-format gallery views facilitate image research and orientation

Can be used to fit perfectly

Developed for stakeholders in the construction industry

poolarPROJECT connects the most important project participants on an integrated platform. Everyone is supported with exactly the right tools to meet the specific requirements of different roles in the construction industry.

Clients

Full control and overview without getting lost in the details – for a strategic overview

Project managers

Manage multiple projects efficiently and support the clients with confidence

Architects/engineers

Management of all plans, versions and approvals and coordination with project participants

Construction company

Organisation of construction sites and planning processes, also with special construction site tools

Projects and customer opinions

Exciting visions – realised with poolarPROJECT

Sicherheit

Entwickelt für hohe Anforderungen an Datenschutz und Datensicherheit

Alle Projektbeteiligten arbeiten täglich mit sensiblen Projektdaten, Plänen und Dokumenten. Mit unseren Anwendungen haben wir SaaS-Lösungen konzipiert, die Ihre Daten in ISO-zertifizierten Rechenzentren in Deutschland verwalten und DSGVO-konform sichern.

Deutsche Rechenzentren
DSGVO-konform (ADV)
Informationssicherheit ISO 27001
Transparente Prozesse (TOMs)
Flexible Sicherheitsfeatures
Qualitätsmanagement ISO 9001

Unsure which tools are right for your project?
We would be happy to help.